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MS Office tips
by John Heenan - March 30, 2002 at 23:36:18:
A Word Table TemplateHere's an example of not just how to create a template, but a template with a table. Some times you may have a form that you fill out and most of it is standard. So, a template can be a time saver.
Just open a new blank document and insert your table (choose Table | Insert Table). After you get the table laid out to your satisfaction, fill in the default cells. Finally, choose File | Save As. When the Save As dialog box opens, type a name for your template and click the arrow at the right side of the Save As Type list box. From the list, select Document Template. Then click Save to close the dialog box and save your new template.
To use the template, run Word and choose File | New. When the New dialog box opens, click your new template's icon and click OK.
PUTTING GRAPHICS INTO A WORD 97 TABLE1
If you click the cell in which you want a picture to appear, then choose Insert | Picture | From File, locate the picture file, and double-click it, the picture will appear in the cell-and there it will stay.
However, if you must paste pictures of any kind into Word table cells, select the picture (in whatever application you are using) and press Ctrl-C to copy it to the Clipboard. Now click in your Word table cell and choose Edit | Paste Special. When the Paste Special dialog box opens, select Picture and then deselect the "Float Over Text" check box. Click OK to close the dialog box and continue. The pasted object will appear in the cell.
The secret here is to avoid that Float Over Text function, which will interfere when you do a simple paste.
PICTURES IN a WORD 97 Table1
Or, how to put graphics into a Word table cell, part deux: Choose Insert | Picture | ClipArt. Insert the picture of your choice. Select the picture (if it isn't already selected) and press Ctrl-X to cut the picture and send it to the Clipboard. Next, click in the cell where you want the picture to appear and choose Edit | Paste Special. When the Paste Special dialog box opens, click Picture to select it. Now deselect the check box labeled Float Over Text and click OK.
This time, let's discuss why simply inserting a ClipArt picture places the picture above the table. When you choose Insert | Picture | ClipArt, by default Word defines the picture as floating over the text. There is a good reason for this-you can grab the picture and move it around the page, placing it wherever you want. Of course, when you move the picture over a table cell, the table just splits to make room for the picture.
If you need that inserted picture to stay in one place, right-click it and choose Format Picture. When the "Format Picture" dialog box opens, click the Position tab and then deselect the "Float Over Text" check box. Click OK to close the dialog box and continue. The picture now stays put where you placed it.
BROWSING THROUGH WORD DOCUMENTS
One of the easiest ways to navigate through a Word document is to use the Browse By button. It's located at the bottom of the vertical scroll bar at the right side of the Word window between 2 double arrows. When you click this button, a pop-up box appears. You can use the mouse to select the type of navigation you want to use.
Suppose you need to check each heading in a long document. Select Browse By Heading. At this point, the double up arrows and down arrows above and below the Browse By button turn blue to show that you have activated them. Now, click the blue double down arrow to move to the next header.
Insert a Tab in a Word Table?
Normally, hitting tab will advance you to the next table cell.
To insert a tab character in a Word table cell, click where you would like the tab to appear, then press Ctrl+Tab.
PRINTING THE DATE IN WORD LETTERS
Ever notice that an old document you have saved will change its date, when you print it again. There are 2 ways to insert a date into a document. The first and easiest is to choose Insert | Date And Time, select the format . At the bottom of the dialog, deselect the Update Automatically check box, and click OK. Your document should keep the current date forever. On the other hand, if you select the Update Automatically check box before you insert the date, it will always update when you print the document.
The second method is to use Insert | Field and select Date and Time in the categories list. If you want a static date for a specific letter, choose CreateDate and click the Options button, and select a format. If you want a date for a form letter that changes with each printing, choose PrintDate.
DELETING A LINK IN EXCEL
When you try to delete links within a cell and Excel just navigates to the link. There are two ways to delete a link-you can use the arrow keys to navigate to the link cell and then press Delete, or you can right-click the cell and choose Delete from the pop-up menu. If you want to kill the link but leave the data in the cell, right-click the cell and choose Hyperlink | Edit Hyperlink. When the Edit Hyperlink dialog box opens, click Remove Link.
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